Events are changing. We can help you adapt.

 

Q&A ON SETTING PRICES FOR VIRTUAL REGISTRATIONS AND PARTNERSHIPS

Read our document Myth Busters

 

AGORA OPUS3 is always on the lookout for the best innovative practices and offers its expertise to help you successfully transition your event to the virtual or hybrid world. A vision that transcends mere technological performance.

Transitioning an event to the virtual world is much more than using a technological platform. Several aspects of in-person events must be adapted. At AGORA OPUS3, these aspects are approached from a different angle, personalizing each project in line with its specific needs. Whether it involves a conference, annual general meeting, exhibition, webinar, or continuing education, we have the knowledge and expertise to coordinate all activities, going beyond the mere technical framework. Our objective: to encourage engagement of participants to your virtual event.

COMPREHENSIVE SUPPORT IN ORGANIZING VIRTUAL AND HYBRID EVENTS

Registration management and participants support

  • Online registration platform tailored to your event
  • Registration follow-up
  • Technical support
  • Pre-event tech coaching for participants
  • Post-event surveys

Speaker management and coaching

  • Speaker search and follow-up
  • Assistance and training for speakers in the virtual environment
  • Logistical follow-up (retrieving content for the presentation or conference documents)
  • Obtaining release consent

Logistical support

  • Preparation of a detailed event schedule
  • Advice for developing programming adapted to virtual mode (duration, schedules, format, etc.)
  • Supplier management
  • Site search if a filming location is required
  • Coordination with filming locations while respecting health measures
  • Layout, decor, F&B, technical needs, etc.
  • Deliveries to participants

Technical services

  • Implementation of content-sharing solutions
  • Coordination with the selected technical firm
  • Post-conference content hosting

Sponsorship

  • Development of a prospecting strategy and of a creative sponsorship plan adapted to virtual platforms
  • Sponsor follow-up
  • Implementation of a visibility plan adapted to the virtual mode
  • Management of sponsorship activation
  • Management of agreements and signatures

Communications

  • Implementation of a communication plan
  • Development of the activity’s visual signature
  • Creation of promotional tools
  • Management of social media
  • Creation of training tools specific to different clienteles (participants, speakers, exhibitors and sponsors)

Animation

  • Selection and management of professional facilitators, moderators, etc.
  • Coordination of the artistic and social aspects of the activity

Virtual exhibition

  • Online platform management adapted to your event
  • Pre-event logistical support
  • Assistance and training for exhibitors in the virtual environment
  • Online management of the virtual exhibition
  • Implementation of online security measures

Virtual technical visits

  • Coordination of virtual site visits with the venue and the technical team

Materials for participants

  • Organization and production of material (print or digital): programs, badges, mobile app, promo items, etc.

Social activities

  • Virtual networking activities (Happy Hour)
  • Coordination of B2B networking activities
  • Integration of interactive features / quizzes / gamification / teambuilding

Eco-responsibility

  • Support with the event’s eco-responsibility

 

Agora has managed dozens and dozens of events for me. In the beginning, all were face to face, and Agora planned and executed flawlessly. There are always many moving parts to big meetings, and Agora made me very at ease, as they were always one step ahead, and anticipated issues before they even occurred. Now, in the Covid era, we have switched to virtual. Agora has been fantastic in sharing best practices for virtual meetings, helping to manage the technology, and again, planning and executing flawlessly from end to end. They really take the added stress and complexity from these meetings. I feel very lucky to be able to work with them, as do my customers, who have always voiced their high satisfaction in working with Agora.  DANNY GOLDMAN | SANOFI GENZYME CANADA

 
VIRTUAL TRADESHOW

  • 3D Design – Booths and Halls
  • Conference area
  • Live chat with booth representatives
  • Video, PDF brochures, demo links, website, banners in each booth
  • Matchmaking – optional
  • Ancillary mobile application
  • Data collection: Google Analytics, statistics (global and per booth) and facilitated lead retrieval
  • Platform language.s
  • Tradeshow Internal messaging



See a demo of a virtual tradeshow (in French)


CONFERENCES

  • Program adapted to a totally new reality
  • Lectures in the ideal format to keep your audience attentive
  • Objective: communicate your content to a receptive audience



To find out more about AO-VIRTUAL, send us an email.